Whether you are moving a household or an office, the relocation process is more or less the same. Moving requires good organization, a lot of planning, sorting out your budget and making checklists. In this particular case, relocating your office, you will also have to talk with your employees and organize meetings in order to organize an office relocation as best as you can. So, let's see what are the steps you should go through.
How to organize an office relocation
Except for the checklists, there will be a lot of planning and talking with your employees. In order to organize an office relocation, you will also need to get Hawaii moving services. Relocation process takes time and it will be better if you hire a professional mover to relocate your office instead of you. A moving process takes time and brings a lot of stress. Therefore, you should start planning at least 2-3 months before the moving day comes. Now, let's see what are the most important steps and how to organize an office relocation the best.
Hire a Professional Moving Company
Design your New Office
Build Moving Crew
Sort out Budget
Make a Contact List
Hire a Professional Moving Company
If you want to organize an office relocation properly, the best solution is to hire commercial movers Hawaii. Every professional moving company has years of experience in the moving industry and very well-trained workers. No matter if you want to relocate a household or an office, a professional mover will pack and relocate your belongings fast and safely.
Every professional moving company will offer plenty of moving services. Some of those services are:
Excellent communication with their customers
Packing and Unpacking Services
Truck and Transport
Insurance and Safety
Special Services (these services cost extra and some are, moving bulky and heavy items such as piano or home safe etc.)
The most important thing is time! Whether you have a small office with just a few employees or a medium/large one, the first thing you should figure out is how much time do you need for relocation. You will probably need 2-3 months for small office relocation. For the medium or large one, you will need 6-8 months.
Therefore, you should create a timeline with all the important and essential stages of the move. Don't forget to discuss the plan with all of your team members involved with the move, especially if you are moving to Hawaii from the mainland.
Design Your New Office
Get blueprints of your new office space. This is a good idea because you will be able to design it even before you move in. This will help you organize your workspace better, especially if you are downsizing.
However, if you are not able to get blueprints, try to rent a portable storage container. A portable storage container can be delivered close to your new office, so you will be able to access your office items whenever you want.
Also, in order to organize an office relocation, you should contact the landlord or real estate agent and check if everything is working properly at your new office destination. If not, contact people who can fix broken things before you move in.
Build Moving Crew
Working as a team is always a key to success! If you own a small office, you will definitely finish the move on your own without any problems. However, if you have a large office/firm, you should appoint someone from each division to take care of the move for their particular area.
Moving process is very stressful, for you and your employees as well. Therefore, you should organize meetings and communicate with your workers about everything connected to the move. Schedule meetings often so you can hear your employees opinions, concerns, and comments.
Sort out Budget
In case you have a limited or specific budget amount, you will have to identify all the costs before you even think of hiring a professional moving company. Even before you pack the first box, put all costs and expenses on the paper and calculate everything.
Another way to plan and organize a business move is to make a to-do list together with all moving team members. Each one of the people responsible for a particular area of the firm should make a list of tasks that need to be done. Also, make sure that critical tasks are on a scheduled/timeline list.
The most important tasks that should be done as soon as possible are telephone lines and computer network. Therefore, you should call and arrange specialists to install these services before you move into your new office space.
Make a Contact List
Make a contact list of all your customers, suppliers and clients and let them know that your business is moving to another destination. If you can not do this by yourself, as an owner, you should give this task to someone that you trust, a person who is working in your company for years and have a lot of experience.
It is very important to notify your customers and clients that you are relocating and explain to them how will your business work during the relocation process. This information is essential and it will prevent your customers to go elsewhere for the same services you are providing.
These were the most important things you should do in order to organize an office relocation properly. We wish you all the best and a lot of new customers!
Wailea Movers came to the rescue when another company tried to overcharge to bring a delivery upstairs. Wailea Movers gave a reasonable price, were delightful and were willing to coordinate with the timing of the delivery.
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This company is awesome for one item or a whole house. I needed them to move something really heavy and awkward upstairs. Kyle and Sergii were fantastic and figured out an ingenious way to get the item upstairs safely. Wailea Movers has great workers, they always take the time to protect the house walls and my furniture. Very professional. I highly recommend this company.
I had the best experience with Wailea Movers! Alan and the team were the most professional, patient, and courteous movers I have ever had - and that’s including 21 years of moving around the country with the Air Force! They moved everything quickly and with absolutely no damage. I would definitely call them again for any future moves.
Wailea Movers and Storage is the best! I forgot to call a moving company when my house sold. Wailea movers saved the day. In a few days, I had all the necessary documents in place; Dave worked with me directly and James was available, in the office, for any additional support I needed. The entire moving team were professional, compassionate, empathic, and on time. Each person on the team did his job with genuine enthusiasm. I am grateful for the excellent personal service I received from Wailea Movers and Storage. Mahalo Nui Loa.
Highly recommend!I quickly needed to vacate a rental unit and these guys were in top of it, the entire process.They made me a quote, and I helped them expedite the process by submitting pics & dimensions of what I needed moved and stored.They quickly shot me a reasonable quote, and they followed thru every step of the way. Their team of movers was energetic, cautious, empathetic, thorough and receptive. It was even raining and they worked through it like nothing. I feel like my belongings stay in good hands. Moving sucks, but these guys understand & are ultra helpful. Mahalo!
Fantastic Service from beginning to end! My movers Chris and Lyle were considerate, prompt, professional and worked efficiently! Dave was my original contact when making the reservation! He made everything stress free over the phone and was in constant communique through the whole process!Our belongings were handled with care and undamaged! Thank You Wailea Movers! Tim Bruns, Napili, West Maui, HI
Called for a move within a week they were able to get me set up needed to go to two locations to pu furniture and boxes Were Here promptly got things loaded up went to the 2nd location to empty storage unit, very courteous very helpful would highly recommend. Allen was the primary person working with another young man that day. Thank you for your assistance.
Furniture magicians! They moved all my big heavy furniture easily and without damage. Good communication and punctual. My communication with Dave was also fantastic. He worked with me to find a solution for my move that was affordable. Really appreciate the whole operation of making my move easy.
I am a contractor who has to move out condos to complete renovations. Their price was fare but their guys were awesome!! They were there on time and did an amazing job. The AOAO manager was very happy with them which is not always the case. Great job and I will see you all on the next reno!!
Alan and his crew were wonderful! They arrived early, worked hard, and took great care with my possessions. I highly recommend Wailea Movers. The first time ever that I paid the moving company what they told me it would actually cost.I would use them again. Mahalo
Remodel involved removing all furniture. They brought it back today. Very conscientious! Reinstalling the washer/dryer was pretty complicated but they stayed with it and got it done. He spotted a potential problem and worked at length yo resolve. Couch would not fit in elevator so they carried it up 3 flights of stairs. Were very careful. All three maintained good humor and worked together well. Would hire them again. Thanks for the good work!l
Wailea Movers team was amazing. The guys we worked with were very helpful, energetic, careful and friendly. This is my second time to hire this company and I will not look elsewhere the next time I need help with moving again. 👍
We hired Wailea Movers for 2 hours of labor w/ 2 movers to help empty our 20ft container. As our container kept getting delayed and dates kept changing, Dave was awesome at providing great customer service and reassuring us that they would make time for us on the schedule as soon as the container arrived at our house. The day of moving our 2 movers showed up right on time and starting working immediately. They brought all the necessary equipment to move all items. Both men were extremely friendly and professional. It was exceptionally warm during the move but neither had any complaints & were moving quickly throughout the entire duration of the move. It was apparent that they were not only strong & physically equipped to do the job but they were professionally trained how to move heavy furniture properly and efficiently. We couldn’t have asked for a better moving experience and will DEFINITELY be using them again for our next move. 😊